Suppliers and payables
Supplier invoice tracking per store, without a shoebox
Log each supplier invoice against the store that received it, mark it to-be-paid or paid, and open a summary of what is invoiced, what is due and what has been paid.
Invoices belong to the store that received the goods
In a group, invoices arrive at stores and get paid centrally, which is exactly how they get lost. OPZAIQ records the invoice against the store, the supplier and the delivery, so the site that received the stock is the site the cost sits against.
Entering an invoice also creates the supplier if it is new, so the first invoice from a supplier is not a two-step task.
To be paid, then paid
Each invoice carries a status. New invoices sit as to-be-paid; a dropdown closes them off as paid once they are settled. The totals at the top — invoiced, due, paid — open into the underlying list, so a number can always be traced to the invoices behind it.
| What it handles | How it works |
|---|---|
| Invoice per store | Each invoice recorded against the store and supplier it belongs to. |
| Status dropdown | Invoices are marked to be paid or paid, and can be closed off later. |
| Totals that open up | Invoiced, due and paid totals expand into the invoices behind them. |
| New supplier on the fly | A new supplier is created as part of entering their first invoice. |
| Delivery reconciliation | Invoices checked against the stock actually received. |
| Group payables view | Owners see outstanding invoices across all stores in one list. |
Reconciled against what actually arrived
Because deliveries and stock counts live in the same system, an invoice can be checked against what the store actually received. Shorts and substitutions get resolved while the delivery is still fresh rather than at the end of the month.
Common questions
Does OPZAIQ pay suppliers?
No. It tracks what has been invoiced and what remains to be paid. Payment happens through your bank or accounting system, and the invoice is then closed off as paid.
Can managers enter invoices for their own store?
Yes. Store managers record their own site's invoices, while owners and admins see and reconcile invoices across every store.
Does it replace my accounting software?
No. It is the store-level record of supplier invoices and their status, which is usually what is missing between the delivery door and the accountant.
Related parts of OPZAIQ
Close off invoices instead of stacking them
Log your open supplier invoices during the free trial and see what is actually due.